WorkforceROI™ Project Accounting with Xpede

Want your projects to manage themselves? WorkforceROI™ Project Accounting with Xpede 8.0 optimizes the performance of your team and tracks projects in ways you never thought possible!

With years of experience in the project accounting market, WorkforceROI™ Project Accounting with Xpede has a unique ability to provide tight control of project costs with exceptional flexibility. WorkforceROI™ Project Accounting tracks time, expenses and inventory for any size project, providing project managers accurate information that results in decisions that can positively impact the bottom line.

WorkforceROI™ Xpede is a browser-based time and expense entry and project cost management module designed to connect a remote workforce on a real-time basis.

WorkforceROI™ Project Accounting is designed for any professional service organization—such as consulting, software development, law, architecture, engineering, PR/advertising and more—with between 10 and 500 million dollars in revenue and up to 1000 employees, and integrates with Microsoft Business Solutions Great Plains financial suites.

WorkforceROI™ Project Accounting with Xpede allows project managers to optimize project profitability through appropriate project-type selection. The system offers three main project types: time and materials, fixed price and fixed price plus.

WorkforceROI™ Project Accounting allows users to:

• Track actual vs. estimated costs through forecast completion

• Report and analyze data at multiple levels

• Handle numerous and complex project rates with date-driven contract rates

• Change the estimated budget to increase forecast accuracy throughout project life cycles

• Control profit recognized over each period with six GAAP-compliant profit recognition methods resulting in a well-managed revenue stream

• Control strict profit recognition by assigning multiple profit recognition methods within projects

The following screen is an example of the main project information maintain for each project:

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The following screen is an example of the breakdown information maintain for each project:

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WorkforceROI Xpede is a browser-based time and expense entry and project cost management module designed to connect a remote workforce on a real-time basis. Remote professionals swiftly enter time and expenses through the Internet or corporate intranet and all information flows directly to WorkforceROI™ Project Accounting for up-to-the-minute project analysis.

The fifth generation of Xpede is unrivaled. Utilizing Microsoft .NET technology provides fast, easy entry of timesheets and expense claims. Project Manager Inquiry and reporting tools provides project managers with the data to track projects down to the transaction level anytime, anywhere.

Remote professionals appreciate time saved with WorkforceROI™ Xpede.NET:

Users are free from filling out, filing and submitting paper timesheets and expense claims

Information is entered whenever convenient for the user and either transmitted real-time to WorkforceROI™ Project Accounting or processed offline for upload at a later time

WorkforceROI™ Xpede.NET allows project managers to:

Project managers utilize WorkforceROI™ Xpede inquiries and status windows to quickly view project information or print project reports anytime, anywhere. Create warnings or alerts designed to notify you that project parameters have been met or surpassed

The following screen is an example of the Xpede time sheet header:

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The following screen is an example of the Xpede time sheet detail:

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The following screen is an example of a manager review screen:

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Microsoft Dynamics GP with Project Accounting

Microsoft Dynamics GP with Project Accounting

Professional project managers can face an overwhelming task - controlling resources and data amindst a flood of information. Project Accounting gives them the tools they need to handle data effectively and manage their project resources confidently and successfully, while helping ensure that budgets are met and projects are completed according to schedule.

• Increase Employee Productivity
    Equip employees with easy access to key project information and templates that enable them to perform routine project and budget tasks quickly.

• Track unlimited Contracts and Projects
    Create contracts, budgets and projects with as much or as little detail as you need. Easily track project status and profitability, labor, equipment, materials and employee expenses.

• Stay Informed About Budget Changes and Revenues
    Track and control change orders by line item or by the original budget and use enhanced reporting capabilities to display the exact information you need.

• Manage Intrastat Statistics
    Enter and maintain the Intrastat Information you need when working with European Union (EU) vendors and customers.

• Work with Flexible Accounting Methods
    Gain complete control over your General Ledger accounts while maintaining the detail you require for project tracking and reporting.

• Capture Project Related Time and Expenses
    Extend capabilities with PS Time and Expense. Create, approve and track project related timesheets and expenses online of offline, while integrating that information into project accounting.

• Ensure Timely, Accurate Billing
    Automate invoicing processes to meet project specific needs by tailoring billing options and customizing invoice formats.

Click Here to view user's guide for Project Accounting
Click Here to view user's guide for Project Time and Expense

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Project Accounting Features List

• Project Management Support
    Setup and track profitability, utilization and realization of projects with customized revenue recognition, account integration and the project or budget configuration that best fits your needs. .

• Change Order Management
    Create and track change orders at all levels of your budget or project, down to the individual line items, or by looking back to the original budget prior to changes.

• Efficient Billing Processes
    Automate invoicing processes and ensure accuracy with flexible billing options, including billing by cycle or by percentage complete on a project.

• Flexible Invoicing
    Fifty-five invoice formats can be customized based on customer needs, including retainer, service and project fees, as well as third-party or multiple customer billing.

• Integrated Financial Management
    Deliver accurate, up-to-date information throughout your financial management solution, with direct integration of receivables, payables, inventory control and other accounting functions.

• Purchase Management
    Tailor purchase order and receiving system management with multiple purchase order formats, project specific optimization and extensive user defined opgtions.
• Project Inventory Management
    Transfer inventory items to your project, with complete control over what will be used and when it will be available for billing.

• Expense Tracking
    Track billing expenses whose direct costs are recorded elsewhere, such as equipment usage or copying services, so you know how much projects cost in relation to their revenue.
• Reports
    View, sort and filter customizable reports and worksheets to see billings to date, revenue per project, change orders and other project related information.

• Flexible General Ledger Interface
    Gain complete control over revenue tracking and customized account distributions, sub-accounts and cost categories.

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Jovaco - Project Accounting Suite

Jovaco - Project Accounting Suite

Jovaco Project Management offers all the necessary services for the maximum exploitation of your management system: Consultation, Implementation, Development, Training and support at a much reduced cost.

• Project Management
Project Suite is the project-based ERP solution that allows you to manage all your business operations based on a simple and uniform management process throughout your company. Project Suite is an integrated modular system that responds to the needs of professional service firms as well as construction or manufacturing firms.

Project Suite provides you the control to define the management rules and parameters for each project; you can manage by revenue-generating departments as wells as the subdivision that contributes to its structure. For example, you may manage by project administrative services, proposals, employee benefits as well as client projects.

Project Suite is seamlessly integrated to Microsoft Dynamics GP and Small Business Financials. This integration offers a complete and powerful solution at a lower cost to companies regardless of size.

Benefits of Project Suite

Reduction of performance delays
Ability to respect deadlines and budgets
Adequate use of resources
Improvement of cash flows
Precise revenue recognition
Creation of accurate proposals
Standardization of business procedures
Informed decision making
Diminution of operating and administrative costs

• Project Control
    The Project Control module is the core of the project-based ERP system Project Suite. Integrated to Microsoft Dynamics GP and Small Business Financials ERP solutions, the Project Control module allows you to control budget costs, to monitor the progress of current projects, to manage project modifications, to optimize resources, to oversee inter-company projects, to evaluate employee performance, to account for products, as well as to reduce operating and administrative costs.

• Professional Invoicing
    The Professional Invoicing module, integrated to Project Suite, allows users to generate invoices based on four basic invoicing methods: time and material, contract price based on work progress, contract price based on a schedule and cost plus percentage. As a result of the functionalities of this module, user can also choose to invoice several projects, or only part of a project on a single invoice. In addition, for a time and material billing type, you can divide the project depending on the different presentation models in order to respond to the specific needs of the client.

• Time and Expense
    Fully integrated to Project Suite, the Time and Expense (TEDI) module allows for each employee to enter his/her time and expenses which are then distributed directly to the Project Control and/or Payroll modules, ensuring accurate and up-to-date data.

This module can be used by employees from any operating system (WIndows, Linux, Unix or MacOS 10) and users can enter their timesheet and expense report over the internet and then transfer it online to the company's management system.

TEDI is customizable and it will allow different control levels to be defined in the software in order to adjust itself to the internal management rules of your company. The administrator is TEDI can access all the control features directly from the Project Control module.

• Estimate and Control
    This module was developed for the efficient management of realized projects of professional service firms. This Estimate and Control module allows you to define the project paramters and create an estimate on costs, and if applicable, a billable value for the project.
Once the estimate is approved, it can be converted into a project, accompanied with its budget details, allowing you to be in control of the costs. It will also allow you to allocate the required resources and to ensure a follow-up of the resource planning.

This module also allows you to measure th progress of your projects by providing the actual progress and estimation percentage to be completed corresponding to the portion utilized in your budgets and offering you as well in real time a true portrait of your budgetary situation of your projects.

• Control Reports
    Access to comprehensive and practical reports is crucial for project managers. As the majority of the project coordinators now have access to email and the Internet, the Control Reports module will enable users to create personalized reports in batches by project coordinator/manager, and to automatically send them by email to those in charge. Project managers will also be able to create reports that they have access to directly from the web.

With a production calendar, report creation and emailing can be done automatically. In addition to ensuring that all the personnel in charge will receive their reports, the schedule feature will help avoid burdening your company server by setting the processing to occur outside normal business hours, during lunch time or overnight.

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Products - Project Accounting

Microsoft Dynamics GP with Project Accounting

Project Accounting Features List

Jovaco - Project Accounting Suite